Addressing Mail Guidelines

Here are some general tips when choosing your printing options from our easy to use envelope and labels printing software. While they are specific to the USPS they also apply to Canada Post guidelines as well. A link follows this section for guidelines for mailing in other countries.

Tools4Contacts has settings in the 'Options -> Address Formatting' section that prints all parts of an address in the order expected by the postal service in your country.

For the USA and Canada the following rules apply...

The state and type of street, e.g. Lane, should be abbreviated.
The USPS discourages the use of periods and commas.
Upper case is preferred, especially with fonts size 10 and smaller.
No punctuation in an address except the hyphen in a +4 zip code.
Sans-serif fonts are preferred.
No bold, italic, underlining or stylized attributes are allowed.
Recommended font size: 10–12.

JEREMY MARTINSON 455 LARKSPUR DR CALIFORNIA SPRINGS CA 92926-4601

Name of addressee House number and street name Town + State abbreviation + ZIP+4 code